Run your tournament from weigh-ins to results

This page covers the event-day order and the screen for each part. You can prepare brackets before the day begins, then adjust them after weigh-ins, or finish weigh-ins first and generate brackets afterward. For the earlier setup steps, start with Set up your tournament.

The left-hand menu inside your event is already in this order: Weigh-ins, Match Publishing, Mat Control Center, Tournament Progress. Work down it.

1. Weigh in and clear no-shows

Weigh-ins settle who is actually competing. You may prepare provisional brackets beforehand. Automatic grouping can generate from registered weights; fixed weight-class brackets use the wrestlers’ assigned classes. See Choose a matchmaking format and generate matchups or Build individual weight-class brackets for the applicable preparation flow.

After weigh-ins, open Roster and filter Not Weighed In. Confirm which wrestlers did not arrive, then select one or all of the filtered wrestlers. Choose Actions → Scratch wrestlers… and select No-show — did not arrive. This keeps their event records while clearing their bracket spots in every division they entered. The bulk action skips wrestlers with started or completed bouts; review those cases individually.

Check the action’s results and review any offered bracket downsizing. If you waited to generate brackets, do that now for each division and review them. If you prepared them earlier, check the affected brackets again. Return to Match Publishing to update out-of-date brackets and rules before the tables call their bouts.

For a wrestler who has already started or completed a bout, use Scratch… on their Roster row. Their results stand and their remaining bouts in that division become forfeits, or injury defaults for an injury. See Withdraw an injured wrestler.

If people are still arriving, take walk-up registrations before you finalize the field.

For early or remote weigh-ins, several scales, allowances, and wrestlers who come in over, see Run weigh-ins.

2. Finalize and publish matches

Once the field is settled, review the brackets or matchup groups, then open Match Publishing:

• System Managed: choose Publish Schedule. Snapdown builds the brackets, numbers the bouts, fills the queues, and loads the mats. See Use System-Managed Scheduling across mats.
• Director Managed: use a wizard to choose the session, queues, and mats, then Save plan. Choose Run…, build missing brackets when asked, review the proposed numbers and mats, and confirm with Load N bouts. If the mats are not ready, choose Not yet and Save queue. See Plan your tournament schedule.

For a later correction, edit the affected bracket, then return here to review and run its rule again. Only a bracket whose match structure changes needs its unwrestled bouts renumbered; the other brackets keep their numbers.

3. Run the mats

Three screens, three jobs, three different people:

• You run the Mat Control Center: load matches onto mats, set queue depth, keep every mat fed
• Each table runs Table Scoring: one device per mat, scoring the match in front of it
• The room watches the Bout Board: a display showing what is up next on each mat

Get the table crews signed in before the first match, not during it. See Add event staff and permissions and Recommended scoring hardware.

4. Watch the day, not the matches

Tournament Progress is where you see whether the event is on schedule: which divisions are moving, which mats are behind, what is left to wrestle.

A mat that has stopped producing results is the thing to catch early. The Mat Control Center guide covers what a stalled mat looks like.

5. When something changes

It will. All of these are routine, and all of them are easier if you have done them once on a practice event:

• Add a late wrestler after publishing
• Fix a duplicate wrestler or wrong weight class
• Change brackets after publishing matches
• Add an exhibition match or dual

6. Finish

When every match is scored, your results are complete: placements, team scores, and exports are on the event dashboard. Nothing needs to be closed out by hand. See How team points are scored for how the team race is calculated.

If a round robin ends in a tie, see Round robin tiebreakers.

Before your first real one

Ask us for a practice event. Email support@snapdown.io and we will set up a test environment at no charge. Run a weigh-in, publish, score a match, then break something and fix it. An hour of that is worth more than reading this page twice.