Add wrestlers to a standalone event

Standalone events use Snapdown Registration or director-managed roster entry. Choose the intake workflow before building competition so entries retain a clear registration and billing source.

Choose an intake method

Situation	Recommended method
Families register and pay per wrestler	Individual online registration
A coach registers and pays for a team	Team registration, then direct management or import into that team’s roster
The director controls the entry list and registration is off	Roster import or individual additions

Direct event-roster import is unavailable during individual registration. An administrator can still add a manual entry through the registration-aware form; Snapdown creates a registration record so payment status, questions, waivers, and entry history remain connected.

Team registration is different: the registration and billing unit is the team. After the team entry is confirmed, the director or authorized coach can maintain or import its wrestlers without charging each wrestler separately. A team-mode roster import must name teams already on the event; it cannot create new teams.

For a registered team, the coach can manage its event roster. The director manages coach access and deadlines under Roster → Teams.

Add one wrestler

For a walk-up or a few late additions, open Roster and choose Add wrestler. The form takes the wrestler’s details and their team. A team that isn’t on the event yet can be added on the spot with New Team; it’s saved right away, so delete it from Roster → Teams if you change your mind.

The division is optional. Left on By division rules, Snapdown places the wrestler the same way an import would; pick a division and weight class to put them somewhere specific. If they’re outside that division’s age, grade, or gender rules, Snapdown says why and asks first. If someone with the same name is already on the roster, it asks whether this is a different wrestler or the same one entering another division.

With individual registration on, the same form makes a manual registration so payment and entry history stay attached.

Import a roster

The roster importer accepts CSV and Excel workbooks. Start with Snapdown’s event-aware template or bring an existing file. Before anything is saved, the review separates three decisions: which workbook tabs contain rosters, how columns map to Snapdown fields, and which wrestlers or event structure will be created or changed.

Treat that review as the important part of the workflow. Confirm the team and division destinations, the participating wrestler count, any new names or weight classes, and the columns that will be skipped. After import, verify the event roster before weigh-ins or bracket creation.

During team registration, every imported row must resolve to an existing event team. Register or add a missing team before importing its wrestlers.

The template is a starting point, not a file requirement. Snapdown can analyze existing workbooks, ignore instruction or summary tabs, and let you correct the mapping before anything is imported.

Use the recommended event template

Rosters usually come from coaches, so Snapdown recommends one tab per team. Share it as one Google Sheet, let each coach fill in their own tab, then download it and import it once. When the event already has teams, the tabs are named for them; the tab name supplies the team, so there’s no team column. Expand Other template layouts for one combined roster or one tab per division.

The columns follow the event:

Weight-class and dual events: first_name, last_name, and weight_class, plus dob for individual tournaments.
Auto-matchup and Madison-style events: first_name, last_name, dob, weight, gender, and rank. Actual weight replaces the weight class; DOB, gender, and rank help make good groups. Grade can be imported too.
Mixed events: both weight and weight_class. Review the preview carefully, since divisions may use different competition styles.

A division column is added when the event has divisions of its own. Events using only the default division leave it out.

Choose a workbook layout

One combined roster keeps every wrestler on one worksheet. Include a team column and, for multi-division events, a division column.
One tab per team lets the tab name supply the team. It is usually the best shared-workbook workflow for team duals.
One tab per division lets the tab name supply the division. It works well when entries are already separated by age group or competition division.

If a workbook contains an explicit team or division column, verify that it agrees with the selected tab mapping during import.

Optional wrestler information

First name and last name are required on every roster row. Team and division may come from columns or worksheet names. Depending on the event, you can also import:

date of birth;
actual weight;
gender and grade;
rank or skill level;
seed;
USA Wrestling ID;
scoring status; and
mixed-gender eligibility.

Leave optional cells empty when the event does not use that information. You do not need to fill every column supported by the importer.

If another system has already assigned final seed numbers, import them through the Seed field. If coaches are supplying the records, placements, points, or qualifications Snapdown should use to calculate seeds, first define the event’s criteria and map those factual columns during import. See Manage seeds for a weight-class tournament for the full collection, review, and approval workflow.

Review before continuing

After import, confirm that:

every wrestler is assigned to the intended team;
the event has the expected divisions and weight classes;
wrestlers without a weight class were intentionally included or skipped; and
duplicate or misspelled team names were not created.

Make roster corrections before publishing brackets whenever possible. Small changes can be made from the Roster page after import. With registration off, enter a wrestler in a second division with Also enter in another division from their menu on Roster rather than adding them again.